Job Description
Goldberg Segalla LLP, a national law firm with more than 23 offices in 11 states , seeks a highly motivated and organized individual to join its team as a Office Services Coordinator in our Princeton, NJ location. The Office Services Coordinator is responsible for providing comprehensive office support for their assigned locations. This role requires strong organizational skills, confidentiality, effective communication, and the ability to thrive in a fast-paced environment.
ESSENTIAL JOB FUNCTIONS: Mail Services: - Receive and sort incoming mail, including legal documents and correspondence.
- Scan documents and ensure the quality and accuracy of scanned images.
- Process outgoing mail requests utilizing various shipping methods.
- Post mail using the firm’s postage machine and deliver mail to the post office as needed.
- Gather and send interoffice mail.
Office Maintenance and Support - Maintain inventory, order, and stock supplies.
- Ensure proper appearance of office space, including the breakroom, conference rooms, and other common areas.
- Coordinate with property management and/or vendor on maintenance requests.
- Coordinate with property management, vendors, and other guests, ensuring they have access to the necessary spaces and adhere to office protocols.
- Collaborate with all administrative departments to support office needs.
- Set up new hires (computer, supplies, etc.) and conduct welcome tours.
- Train new employees on office services equipment.
- Request building cards/keys and enrolling employees in parking
- Set up conference rooms for meetings, depositions, or other events.
- Organize office parties and events
Assist in all other office duties assigned REQUIRED SKILLS/ABILITIES & EXPERIENCE: - Associate’s degree or relevant experience in an office environment.
- Regularly required to clearly communicate and exchange information in English
- Strong organization and time management skills
- Regularly required to observe and assess data and documents, in printed form and on computer screens
- May be requested to work beyond normal work hours and weekends for special projects
- Works well in a team environment
- Ability to work independently within general guidelines and minimal supervision
- Ability to recognize the need for confidentiality of information and to maintain such confidence
Benefits :
The hourly salary range for this position is $19.00 to $25.00 Actual pay may be adjusted based on experience and other job related factors permitted by law. This position also offers bonuses and a full benefits package. Our benefits package includes, but is not limited to, health insurance, dental insurance, life insurance, a 401(k) plan, flexible spending, and more.
Goldberg Segalla isn't merely a business--we're a community. We value the diversity of our teams and strive to create a collaborative and enjoyable culture for everyone, where leadership is rewarded, and efficiency, mutual respect, and working together for the common good are traits we all embody.
Goldberg Segalla is a national civil litigation firm with offices spanning major metro markets across the U.S., providing strategic coverage wherever our clients do business. As a firm of experienced litigators and trial attorneys, Goldberg Segalla's capabilities span business and commercial disputes, employment and labor, insurance coverage, product liability, and more. Today, our more than 500 attorneys are trusted counselors to public and private clients in key sectors and industries including construction and energy, transportation, manufacturing, retail and hospitality, and insurance.
Job Tags
Hourly pay, Full time, Work at office, Flexible hours, Weekend work,