Job Description

If you live for checklists, catch every typo, and never miss a deadline, you might be our next Trademark Paralegal. We’re a boutique law firm specializing in intellectual property and entertainment law, and we need a detail-obsessed, hyper-organized professional to keep our trademark practice running flawlessly. In this role, you’ll manage critical deadlines, maintain immaculate records, and communicate with precision — whether with the U.S. Patent and Trademark Office (USPTO), clients, or attorneys. Prior paralegal work isn’t required, but legal industry experience, proven administrative excellence, a passion for accuracy, and a long-term commitment are essential. You might be the right fit if you:

• Live by your calendar, checklist, and color-coded filing system.
• Get genuine satisfaction from keeping complex projects on track.
• Notice typos, inconsistencies, and missing details instantly.
• Keep calm under deadlines and can juggle multiple tasks without losing focus.
• Proactively spot potential issues before they become problems.
• Enjoy working independently but value clear communication and collaboration.
• Feel a sense of accomplishment when everything is organized and accounted for.

Responsibilities:

• Track and manage all trademark deadlines — applications, Office Actions, Statements of Use/Extensions, renewals, oppositions — ensuring nothing is missed.
• Docket and maintain meticulous records in digital systems.
• Prepare and file documents with the USPTO.
• Manage communications with the USPTO, firm attorneys, and clients, ensuring prompt and accurate follow-up.
• Assist in preparing responses to Office Actions and other prosecution documents under attorney supervision.
• Conduct preliminary trademark searches and support clearance projects with thorough, well-documented results.
• Liaise with vendors and service providers (e.g., registered agents, trademark watch services).

Qualifications:

• Required: Legal industry experience and a minimum of 2 years in an office or administrative role with a track record of managing large volumes of deadlines and details.
• Preferred: Prior experience as a paralegal or legal assistant, especially in IP or trademark law.
• Extraordinary organizational skills and uncompromising attention to detail — you love lists, systems, and structure.
• Excellent written and verbal communication skills with a professional, client-focused tone.
• Proficiency with Microsoft Word, Google Workspace, file/document management systems, and online tools, including CRM and docketing software.
• Ability to prioritize effectively, work independently, and never miss a deadline.
• Interest in trademark law, intellectual property, and/or the entertainment industry is a plus.

About Company: We are a purpose-driven boutique law firm with nationwide reach, helping creative people and businesses protect and grow their ideas. We counsel clients throughout the entertainment and creative industries, fostering their growth and success. We are committed to delivering top-quality legal services, supporting one another as a team, maintaining a healthy work-life balance, and being a force for good in our local communities. If you are detail-obsessed, systems-driven, and take pride in precision, all while keeping an upbeat attitude, we’d love for you to become part of our collaborative, mission-aligned team. Benefits: 401(k) Retirement PlanHealth Insurance ReimbursementOrigination Fee BonusGenerous Paid Time Off, Vacation Days, and Sick LeaveWe are committed to diversity, fostering an inclusive environment that embraces and celebrates the unique backgrounds, perspectives, and talents of every individual.

Job Tags

Work at office, Local area,

Similar Jobs